Comments on: Productivity Tips: How to Manage Your Work Tasks

By: Pete

Pete — Fri, 03 Feb 2012 08:43:10 +0000

There are different ways and strategies in order to be productive. There are also different tools that can help you manage tasks efficiently and effectively. It is just depends on what you needed most. I personally manage work tasks with discipline it is my key to effectively stay focus on wok and ignore distractions. I also use a time management tool which allows me to set an estimated amount of time when working on each task. I would say that with discipline I can follow scheduled tasks and finish it on time. With discipline and the right tools you can effectively manage to be productive on work tasks.

By: Serge

Serge — Tue, 25 Oct 2011 10:29:41 +0000

I prefer to-do list approach to schedulers, Gantt charts and mind maps, because it is based on 80/20 rule: I can group or sort tasks to put "urgent and important" tasks on the top of the list and "not-urgent and unimportant" ones to the bottom of it.
As for to-do list software, I don’t use it for things I do at home (for me it’s weird to start PC or other device to log something like "Clean the garden from the autumn leaves"), but at work software to manage tasks is critical.
In the office we use VIP Task Manager (http://www.taskmanagementsoft.com) because it lets share tasks with the team, so when I assign tasks to other people and mark it as urgent, to-do-list approach makes sure that it will be done urgently and software makes sure that I get notification when the task is done or if the task is procrastinated.

By: Khaled

Khaled — Wed, 16 Mar 2011 10:36:40 +0000

Great post. I am a project manager and I've used those kind of tools many times and I still do. I wanted to add another tool that I use every day. I've never been able to find something equivalent :

MK FollowUp Pro - visit http://www.solutionmk.com/ to download a free version.

MK FollowUp Pro helps organize tasks or actions to do or done per subject (project, file or dossier). It reminds which actions must be taken for each subject, when they must be done and by whom. It also gives quick access to relevant documents of each subject (all kind of documents can be attached to subjects).

MK FollowUp Pro is based on the following simple concept: Each subject has actions that have been done, planned actions (to do list) and attached documents. During the subject evolution, these actions and documents change until there are no planned actions which mean that the subject has been treated and must be closed.

By: Rob

Rob — Thu, 23 Jul 2009 08:45:13 +0000

Great post with some excellent information.

I personally use an agile software planning tool to manage my daily life. http://www.pivotaltracker.com is awesome. You can create a huge backlog of tasks and ideas and then only add them to your sprint (i.e. time box - week, month etc) as and when you have time to do it or the inclination/prioritisation.

It is really great for managing tasks and long term goals.

Good UI too.

By: Michael Deutch

Michael Deutch — Fri, 20 Feb 2009 22:40:23 +0000

Raj - great post. And thanks for highlighting Mindjet! At about the same time, I made a post on the Mindjet blog that illustrates ways to use Mindjet to create a holistic picture of your work tasks allowing you to access not only tasks but any other service offered in the cloud, directly from your map. Check it out here: http://is.gd/ju0p

By: Michelle

Michelle — Tue, 10 Feb 2009 11:05:55 +0000

Nice post!
I am using DeskAway (http://www.deskaway.com)for organizing, managing and tracking my tasks. It also has an inbuilt calendar which is very helpful for me to organize and schedule my tasks.

By: Michael

Michael — Tue, 10 Feb 2009 06:30:15 +0000

Gantt Project is a great tool for heavy projects. Our Gantt addon to Google Spreadsheets, called gGantt, if for quick planning. Check it out

By: Michael Deutch

Michael Deutch — Mon, 09 Feb 2009 20:48:43 +0000

Great post. In addition to mapping your todo's, others like Brian Solis of PR 2.0 and myself have started to map our online lives! I use one map that links to all the different communities where I'm engaging in conversations. This helps me systematically review the conversations and individual mail systems to check and update the tasks I keep in my GTD system. Check out the post here and I'd love to hear from you if you're using maps to do the same!

By: Chuck Frey

Chuck Frey — Mon, 09 Feb 2009 15:21:14 +0000

Mind mapping software is an excellent tool for managing projects effectively - and especially for doing the "front end" work of scoping out the project. Here's a blog post that lists the best mind mapping programs for doing project management.