The iPod Touch for Work and Productivity

Courtesy of Apple
As toys go, few are more attractive than the iPod Touch. It’s sleeker and lighter than its big brother the iPhone, it doesn’t come with expensive AT&T handcuffs and it won’t turn into a brick when you jailbreak it then try to upgrade. But when it comes to using it as a serious work tool, the media-player-with-benefits also seems to pack a much weaker punch.
You can’t even use it to call and make appointments.
But spend a little time experimenting with apps and you’ll soon find that behind the iPod’s slender build is a pretty useful hand-held computer that can have a serious impact on both your productivity and your way of working.
If you don’t want to use Paypal to ask for money, for example, there’s paper-free billing (in more than one flavor); Stafftool to help non-profits and churches keep track of their activities, and so many GTD-related list apps you might think that fanbois and music-lovers had signed up for the David Allen cult en masse.
Use the iPod to Show off your Portfolio
All that’s simple enough, but things get really clever when you start to combine the power of a computer with the mobility and big-screen of a device that can slip into any pocket.
One way to do that is to use Orb.
This is a neat little program that turns your computer into a broadcasting center beaming your media content to your iPod — or to any mobile device.
Simply download the program onto your computer for free, register with a username and password, then surf to Orb’s website using your iPod browser. Log in with Safari and you’ll be able to use your iPod to play any of the media files on your computer.
As long as your home machine is on and online, you’ll be able to listen to your music collection, watch video, tune into streaming radio and — if you have a television tuner — watch the box too.
Suddenly, that 8/16/32 gigabyte limit no longer looks so limiting. You could put a small amount of content on the iPod for when you’re out of wifi range and enjoy the rest by remote control when you’re back on the Web.
For videomakers and musicians, that’s clearly going to be a boon. Meet a contact and want to show off your work, and you’re not going to be restricted by whatever you happen to have on your iPod (or yes, iPhone too). You can browse through your entire portfolio, choosing the items that best suit the client.
Designers can do exactly the same thing by making their other work folders Orb-accessible too.
The quality of the image won’t be as good as your laptop screen, you can’t zoom in and out of photos in the way you can when they’re synced, and you’ll need a pretty hefty computer to broadcast video (Orb demands 2.4ghz)… but it still massively expands the power of your iTouch.
Orb isn’t the only software offering mobile-based remote control of your computer. Files2Phones lets you look through all of your folders but costs $8.33 a month with a minimum 12-month purchase. Ewe-Software’s BeFree4iPhone does the same thing and is free. But it’s in German, requires that you play around with your router and we couldn’t get it to work.
If it Doesn’t Write, It’s Wrong
That’s a shame because BeFree4iPhone does include a productivity service that’s horrible lacking on the iPod Touch: a good text editor. (Actually, it just lets you write basic text files and send them back to your computer — but even that’s more convenient than most things out there.)
Until someone figures out a way to make Google Docs — or even Zoho — work on the iPod, the Touch is always going to full short of its potential as a work device. At the moment, the best alternatives include gOffice, MobileWebDocs or Web Notes (for early buyers who didn’t want to shell out $20 for the upgrade.)
Zoho has promised that it will deliver something if the next upgrade from Apple doesn’t allow in-browser text editing, but surely it’s only a matter of time before it’s possible to write complete documents on your music player… while listening to your entire song collection and showing off the work you left at home.
Of course, none of this means the iPod is going to replace the iMac. But with the right apps, it can be a very neat — and good-looking — extension of it.
Other Suggested posts:
- Using Skype without a Computer
- Pimped out IPODS
- Using Online To Do Lists for Better Productivity
- Rules for Working in Cafes
- GTD Productivity Without a Computer

February 22nd, 2008 at 3:26 pm
Try buying an Archos instead. They've been around longer, won't get dropped when Steve Jobs finds a better way to exploit the tech-stupid, and exceeds the capabilities and capacity of an iTouch at a much lower cost. You can even use it as a DVR connected to your television.
March 15th, 2008 at 12:30 pm
I would like to be able to access my entire music and video collection stored on my (WD worldbook) network HDD to my ipod touch without a computer in the mix (Orb is good but this would be better). This would make the storage capacity of the ipod touch irrelevant.
I would like to use a GPS module and Google maps (without constant wifi contact) to turn the ipod touch into a moving map GPS device.
I would like to be able to make Skype phone calls with the ipod touch.
I would like to be able to make quick notes on the ipod touch and have them synced with MS office.
March 15th, 2008 at 2:38 pm
Please. The Archos is about as clunky as a very clunky thing. The iPod just works and works well.
March 15th, 2008 at 5:41 pm
The Archos comment must be a joke.
I still don't understand why zoho and google docs haven't stepped up to the plate. Other web pages can do in browser text editing, so Zoho is being disingenuous.
of course all of this is possible for the iPhone, not just the iPhone mini.
March 15th, 2008 at 5:42 pm
ps. Basecamp works very well with iPhone/touch.
March 15th, 2008 at 6:11 pm
kinda hard to make skype calls w/o a built-in microphone. unless someone figures out a way to make the dock connector hook up to a microphone (which i don't think apple will license), you're SOL on that one.
March 15th, 2008 at 8:59 pm
please mention FTP as an option to stream your media from. It is free and easy, and is accesible from safari. Also you should check out webshell - it's remote shell control for your itouch/iPhone. In other words. Remote control your computer with your iPod
March 16th, 2008 at 10:39 pm
someone does make a mic for the dock connector and has software to make calls too.
I just justified getting 32 gb touches for my it staff as I vnc'd into my office with mine.
March 17th, 2008 at 6:53 am
I'm just curious is there any software that you can actually download onto your Ipod Touch and that you can use WITHOUT an internet (WiFi) connection???
March 17th, 2008 at 9:20 am
Orb is great, you combine that with uXM and you can stream your XM to your iphone, which is hot.
March 17th, 2008 at 10:44 am
Just added TiddlyWiki to my Touch - now I have local html access to all my notes/numbers tech walkthroughs offline http://shared.snapgrid.com/index.html
March 26th, 2008 at 6:47 am
David - how did you get TiddlyWiki working offline on a touch? Is there a way to save the file locally??
April 4th, 2008 at 11:03 pm
Comment for all,
go to youtube, search for jailbreak with Ziphone. Follow all the instructions and you can have apps galore. You can use skypeforiPhone.com with the Touch. I bought a monster Isplitter for $10 and use my computer headset to make calls on both SIP severs and Skype. There is a fee for using IM+Skype. I think it is like 5 bucks or something. For the SIP providers go to touchmods.net They are also the first ones to make a microphone and headset for the touch. They are also the first ones to make a call on the touch. Hope you enjoy! I do! hehe!